> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bayboard.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Auto-Scheduler

> Let BayBoard place Unassigned jobs into open technician time.

Auto-Schedule places Unassigned jobs into open technician time on the day you are viewing. It never moves a job that is already on the board. Anything that does not fit stays in Unassigned.

The feature is deterministic. The same Unassigned list always produces the same schedule, so a second run on the same list changes nothing.

The top-bar button reads **Auto Schedule**. You can also press S on the board.

## Who can run it

| Role            | Run Auto-Schedule | Change scheduling preferences |
| --------------- | ----------------- | ----------------------------- |
| Owner / Admin   | Yes               | Yes                           |
| General Manager | Yes               | Yes                           |
| Service Advisor | Yes               | No                            |
| Foreman         | No                | No                            |
| Technician      | No                | No                            |

The button is hidden while billing is past due.

## How it decides

Auto-Schedule checks hard constraints first. A job is placed only where every one of these holds.

* Skill match. The technician can do this job type. A technician's "avoid" list excludes them unless the job is tagged "For" that technician.
* Parts received. A Waiting on Parts job places only when its parts ETA is today or earlier, and no earlier than the parts-ready hour.
* Respect time off. No job lands in an all-day or partial-day time-off block.
* No double-booking. Two jobs cannot share a slot on the same technician.
* Fits before end of day. The block must end by that weekday's closing time.

Jobs start on 30-minute marks inside shop hours.

Soft preferences then decide which open slot wins. In the default order they are: Honor promised-by, Waiting customers first, Prefer the tagged technician, Best-qualified tech, Balance the board, Match pace to job, Earliest open slot. An Owner / Admin or General Manager can reorder or turn off any of them in Settings > Scheduling.

## Learn more

<CardGroup cols={2}>
  <Card title="Run Auto-Schedule" href="/auto-scheduler/run-auto-schedule">
    Run it, read the result, and undo if needed.
  </Card>

  <Card title="Scheduling preferences" href="/auto-scheduler/scheduling-preferences">
    Set the hard constraints, parts-ready hour, and preference order.
  </Card>

  <Card title="Carry Forward and Reset Day" href="/schedule-board/carry-forward-and-reset-day">
    The two other bulk actions next to the Auto Schedule button.
  </Card>

  <Card title="Tech capability profile" href="/team-and-roles/tech-capability-profile">
    Skills, avoid list, and pace that Auto-Schedule reads for each technician.
  </Card>
</CardGroup>


## Related topics

- [Run Auto-Schedule](/auto-scheduler/run-auto-schedule.md)
- [Promised time](/schedule-board/promised-time.md)
- [Tech capability profile](/team-and-roles/tech-capability-profile.md)
- [Keyboard shortcuts](/support/keyboard-shortcuts.md)
- [BayBoard help](/index.md)