> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bayboard.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Team and roles

> How the technician roster, job titles, and user accounts fit together.

BayBoard keeps two separate lists of people. The technician roster decides who has a column on the schedule board. User accounts decide who can sign in. A person can be on one list, the other, or both.

## Roster technician vs user account

A roster technician is a record in Settings > Team. Each one creates a column on the board, and Auto-Schedule places work into that column. A roster record does not sign in. It has no email or password.

A user account is a record in Settings > Users. It gives a person sign-in access with a role. When you invite a Foreman or Technician, you can link the account to a roster technician. That link, not the email address, connects the account to a schedule column.

| You want to                   | Go to                                               |
| ----------------------------- | --------------------------------------------------- |
| Add a column to the board     | Settings > Team                                     |
| Give someone sign-in access   | Settings > Users                                    |
| Connect a sign-in to a column | Settings > Users, LINK TO ROSTER TECH on the invite |

## Job titles

Every roster technician has one of four job titles. The board shows a short form of it under the technician's short name.

| Job title    | Board label |
| ------------ | ----------- |
| Foreman      | Foreman     |
| A Technician | A Tech      |
| B Technician | B Tech      |
| Apprentice   | Apprentice  |

The job title does not change what a person can do in the app. Access comes from the role on their user account.

## Column order

Columns on the board follow the order of the roster in Settings > Team. Drag a technician in the list, or use **Move Up** and **Move Down**, to change the order.

## Who can edit the roster

Owner / Admin and General Manager can add, edit, reorder, and archive technicians. Service Advisor and Foreman can open Settings > Team but see it view only. Technician does not see the Team tab.

<CardGroup cols={2}>
  <Card title="Add a technician" href="/team-and-roles/add-a-technician">Create a board column with a name, job title, daily goal, color, and short name.</Card>
  <Card title="Tech capability profile" href="/team-and-roles/tech-capability-profile">Set skills, pace, and preferences that Auto-Schedule uses.</Card>
  <Card title="Archive or restore a technician" href="/team-and-roles/archive-a-technician">Take a technician off the board without losing their history.</Card>
  <Card title="Users and access" href="/users-and-access">Invite people, set roles, and see what each role can do.</Card>
</CardGroup>


## Related topics

- [Users and access](/users-and-access.md)
- [BayBoard help](/index.md)
- [Change a role or deactivate an account](/users-and-access/change-a-role-or-deactivate.md)
- [Tech capability profile](/team-and-roles/tech-capability-profile.md)
- [Add a technician](/team-and-roles/add-a-technician.md)